Travel and Insurance

Read the State Employer's Authority rules for business trips and subsistence allowances (Danish only).
 
Official Trip Insurance
You are covered by travel insurance when undertaking an official trip abroad - i.e. a trip paid for by work and a trip undertaken as part of your work. Since the State is self insured, we no longer need to buy insurance, and you are insured through a travel insurance card.
 
Cards are issued ONLY to staff with appointment letters from LIFE, who are paid by the Department and who in their work as an employee have to travel. Visitors, students, emeritus staff etc. must purchase travel insurance through Europæiske. Student assistants, who both are employed at the Department and who are writing their Master thesis, and in doing so need to travel abroad, are thus not covered by the scheme. The reason for the Department's strict position is that it usually will be very costly for the Department to cover damages. Self-insurance entails that the Department covers insurance compensation.
 
- You must be given a travel insurance card by your Section secretary. There must be acknowledged receipt of the card, which is personal. If you lose the card, you must contact your Section secretary as soon as possible, to prevent misuse.
 
- Remember to inform your Section secretary, when you are on official trips: both regarding when you'll be away as well as where you will be. If there is a sudden injury, and the Department is contacted, it is extremely important that we know where in the world you are.
 
- You must familiarize yourself with the insurance requirements (get our customer number and password from one of the secretaries).
 
- You must also be aware that you are only covered by insurance as long as you are on an official trip. If you combine an official trip with private travel, it is thus important that you take out private supplementary insurance.
 
You can take out supplementary insurance through Europæiske with a 20% discount here (get our customer number and password from one of the secretaries). Please also note that the yellow National Health Service Medical Card does not cover the same as previously (e.g. repatriation and certain European countries) and that not all places in Europe accept the yellow card, here the blue card is required instead. Please also note that several private travel insurances do not cover, if leave is commenced abroad. Contact your insurance company.

The Department expects that one keeps abreast of these rules for individuals.
 
Department contact person:
If disaster strikes: the Department Administrator should be contacted as soon as possible and is obliged to provide the necessary information to others.
 
Questions regarding travel insurance, doubts about coverage etc.: Department Administrator
Delivery, closure, etc. of cards: your Section secretary or Department secretary.
 
Notification of official trips: your Section secretary, and in her absence another secretary, is to be contacted.
 
Secondment / transfer of employment
If during your employment period you are required to transfer abroad, by which it is understood that you remain employed and remunerated by LIFE, but are staying at a Department abroad for longer than one month, you must apply to the Department for a transfer of employment. The application must be signed by your immediate superior and Head of Department / Administrator before forwarding to the HR department.
Contact the Department secretary if in doubt.
 
- Insurance during transfer of employment:
During transfer of employment - by which it is understood that you are still employed and remunerated by LIFE, but staying at a Department abroad - the general travel insurance card is valid regardless of trip length. You should still be aware that the insurance does not cover you when you are on vacation, and that vacation still must be reported to your Section secretary. In addition, there are also other factors you should be aware of. Contact the Department Administrator for additional information.
 
During transfer of employment, it is possible to maintain your social work security during the first year. If the transfer lasts longer a specific application must be submitted to the Social Security Administration.
 
Department Contact: Department secretary
 
Guest lecturers and -PhD’s at the Department
If the guest lecturer or guest PhD. is not employed at KU-LIFE, they will, according to the Research and Innovation Office fall under rules for students , who generally are not insured by KU-LIFE. A distinction is however made for guest researchers / PhD’s acting in KU-LIFE's interests, as they will legally be considered as employees even if they do not get paid here. If they do not act in KU-LIFE's interests, KU-LIFE has no objective liability.