Commercial activities

Rules for commercial activities at KU are being prepared. There MUST generally be charged 150% overhead on salaries for commercial activities.

 

Contact the Department Administrator (or accounting staff) if you have questions about commercial activities, commissioned research and the like.
 
Sponsorship agreements

Please observe that this section is a free translation of the equivalent page in Danish. At all times it is the Danish version which is legally valid.

 

The University of Copenhagen welcomes sponsorship agreements. Sponsorship agreements are defined as all forms of private donations - from individuals, private funds or companies - which are attached to the university's core activities. For example, funds for initiatives that promote the study environment, building facilities, skills, etc., and where the private sponsor's logo or name must have a visible location. Sponsorship does not apply to funds for research; these agreements must be treated by Innovation and Research Services in accordance with other rules.
 
Funding from public pools and funds are not subject to the following rules.

 

At the University of Copenhagen, the following rules apply to sponsorship:

 

Formal requirements
Sponsorship agreements are to be concluded between the sponsor and either the Centre, Department, Faculty or Joint Administration. Employees may not independently enter into a sponsorship agreement or receive personal remuneration. Any agreement must be approved by the head of that entity before it is signed, and the dean must be informed thereof. The dean shall inform KU Management about agreements that have a value equivalent to 500.000 DKK or more before the agreement is signed.
 
There must be written agreement between the sponsor and Department / Faculty when a sponsorship agreement is entered into. The agreement must state what each of the two parties is obliged to do.
 
Sponsorship must respect KU's procurement agreements. Products such as furniture, which are donated to the University, must meet the university's requirements for sustainability.

 

Contracting Parties
A sponsorship may not be detrimental to the university's reputation.
There can be no agreements with sponsors:

• Convicted of committing serious crimes or who do not adhere to international conventions such as ILO conventions on worker rights. Sponsors may be required to sign a declaration in this regard.
• Whose products can have a significant, direct adverse effect to humans, animals and / or the environment. In the case of beverages such as beer, wine and spirits, the university may however receive products for special events within the university's personnel policy. Sponsors may advertise these products at these special events.

Visibility
In cases where a sponsor advertises a product at KU, it may not appear as a product KU recommends.
 
If the sponsor is to be credited visibly for its sponsorship of the University, this shall be done in a subtle, discreet manner, for example the installation of an engraved plaque in such a way that it does not disfigure the University's aesthetic framework. It is possible to name sites for sponsors such as the Lundbeck auditorium and to insert the sponsor's logo on websites as provided by the University of Copenhagen's web manual.
 
For co-branding, the guidelines in the University's design manual are to be followed and the central Communication Department must be informed thereof.
 
In individual cases where there is doubt about a potential sponsorship's appropriateness, it can be submitted to KU Management through the Communications Department. The Department can also supply examples of previous agreements.