Expenses and Billing

Payment or purchase card
Each Section may have a credit card for ordering goods, travel, etc. via the web. The card is managed by one person in that Section. It is very important that everyone who orders goods through the card provide the relevant documentation.

 

The Section covers any deficit on the card. If the card is not administered appropriately, it will be closed.

The establishment of purchase cards for stores must be approved by the Department Administrator, while the Section itself is to cover any deficit and the number of purchase cards in a Section is to be highly restricted.
 
Contact person for the issue of credit cards: Department Administrator.
 
Expenses for travel, major events, shopping, etc.
If you need to finance larger cash outlays - e.g. in connection with travelling, the organization of a reception, convention or similar, it is possible to obtain an advance which can be transferred to your account, and which, for example, may subsequently be withdrawn in the relevant currency abroad.
 
Remember that advances must be settled as soon as possible - when travelling, you must submit travel vouchers within 14 days after your return.
 
Forms for disbursements and travel expenses are on KUnet under Employee Guide.
 
Contact person: Accounting Staff
 
Electronic invoicing
Paper invoices are no longer accepted by KU, and will be returned to the department: the exceptions are foreign invoices and reimbursement of travel expenses.

 

Read more about electronic invoices at KUnet (in Danish)

 

When ordering, you are responsible for making suppliers aware that electronic invoices are required.
 
Questions may be directed to: